Legal Project Assistant

K&L Gates • Pre-Law Gap Year Job ("Growth Year(s)") • New York, United States, US • $53k - $80k / year • 1w ago

Job Summary

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Legal Project Assistant to join the New York office. The Legal Project Assistant is responsible for providing documentation and staff support services to lawyers, paralegals, legal secretaries, and others.

KEY RELATIONSHIPS

Lawyers, administrative staff, and legal support staff

Essential Duties

Review correspondence for reporting to clients
Proofread and check received communications for accuracy
Compile department related documents
Retrieve documents from court files, libraries, or other public agencies
Attend and assist with document productions
Prepare and maintain department records and reports
Prepare transmittal letters and maintain a chronological file
Prepare large mailings and assist with court filings
Prepare online searches and filings
Act as liaison between departments (office services, central records, etc.)

Additional Duties

Create and maintains case files
Index and organize documents
Prepare docket and status reports
Assist with document coding analysis
Assist with hearing or trial exhibit preparation, including illustrative exhibits and proofing quotes in briefs and memoranda
Maintain status log of transcripts
Maintain corporate records, minute books, and closing books
Prepare and file annual reports and annual resolutions, including review of monthly reminder checklist
Process invoices and work with Accounting on billing and payments
Manage electronic filing and information retrieval

Experience Skills Required

Excellent written and oral communication skills
Excellent organizational ability, attention to detail, analytical skills, and initiative
Ability to organize, prioritize assignments, and produce high volume of work quickly and accurately
Ability to work under pressure and meet deadlines
Knowledge of relevant legal procedures, statutes, and regulations
Able to meet obligations with confidentiality, integrity, and sensitivity

Additional Abilities Required

Be personable, articulate, knowledgeable, and professional in presenting oneself in a professional setting
Willingness and ability to learn new skills
Flexibility in dealing with simultaneous projects; Excellent organizational skills
Attention to detail
Ability to function with a high level of patience, tact, and diplomacy in handling any “complaint” situations
Working knowledge of Microsoft products pertaining to the specific position, including, but not limited, to Outlook, Word, Excel, etc.
Effective communication skills, both orally and written
Strong initiative required
Ability to work independently with minimal direct supervision; Due to the cyclical nature of the industry, demonstrated ability to work varying schedules to reflect the business needs of the firm
This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Compensation Salary $53,000 - $80,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

About The Firm

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

Benefits

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

Medical/Prescription Drug Coverage (including a Health Savings Account feature)
Back-up Child/Elder Care and access to a caregiving concierge
Dental Insurance
Wellness Program
Vision Insurance
Pre-tax Commuting Benefits
401(k) Retirement Plan and Profit Sharing
Business Travel Accident Insurance
Short- and Long-term Disability Protection
Pet Insurance
Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
Health Advocacy Services
Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
Identity Protection/Restoration and Fraud Insurance
Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
Student loan refinancing options and access to a student loan concierge service
Paid Holidays (12)
Addiction Resources
Family Building Benefits
Breast Milk Delivery and Lactation Support Services
Flexible Spending Accounts
Employees also may be eligible to receive bonuses and certain expense reimbursements
Employee Assistance Program
Professional Development and CLE Credit Opportunities
529 Deductions
Relocation
Accident Insurance
Employee Referral Program
Critical Illness Insurance
Hybrid/Remote Work Opportunities
Hospital Indemnity Insurance
Perks including: Technology, Entertainment, and Travel Discount Programs
Bereavement Leave
All other benefits (such as leaves of absence) required by law

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com .

Apply